Organizations prosper when their employees work to the best of their abilities. At the same time, an organization that implements a way to track its employees’ attendance can surely benefit from enhanced profitability and reputation.
Attendance management is an excellent way to track your employees’ attendance and punctuality. What is it, you ask?
Attendance Management, by definition, is the process of tracking your employees’ attendance to minimize the loss in productivity, while also monitoring employee absenteeism. Employers can keep track of employee report timings, especially in cases of non-exempt employees, who are required to be present at all times to serve customers.
When attendance management first started gaining momentum amongst organizations, employees’ attendance was tracked using physical registers or excel sheets. As times have advanced, digitization of this process has become the norm. Finding efficient ways to track your employees’ attendance will help you understand the data with a lot more clarity.
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Those employers who have not yet shifted to incorporating an attendance management software may currently be facing the following problems:
For all these reasons and more, companies need to shift their focus to attendance management software and witness its benefits first-hand.
Technology has evolved at lightning-fast speeds in the past decade, and as of 2020, we are looking at software that can make our lives much easier. The same applies to tools that are used to record attendance. The range of attendance management software available today includes on-premise software, as well as cloud-based tools that incorporate advanced analytics along with automated schedule configuration.
The main benefit of these cloud-based attendance management systems is the enhanced flexibility it provides, along with the optimization of costs.
Here are some of the key features that your employee attendance system needs to have:
Employees can use magnetic card readers or their mobile phone numbers to clock in and out of a workday. These tools allow employees to even use their cards for registering break periods so that employers can remain aware of their productivity throughout the day. Card readers are a highly-preferred tool because they reduce the risk of proxy attendance.
When an employee doesn’t show up for work, their attendance simply cannot be marked as ‘absent.’ Employees should be allowed to apply for leave to the management if they are looking to get a day or half a day off work. Making this a regular practice will instill a sense of discipline within your workforce.
When the attendance management system is linked with the employee payroll, this synchronization makes it much easier for you to deduct or compensate employees’ salaries based on their attendance. It can also take into consideration approved leaves and paid time off. This feature can also prove to be very handy in organizations that offer hourly compensations.
Using advanced employee attendance management systems will help your HR team make use of the given data in a much better way. These reports will come in explorable formats and will provide each and every detail necessary for the HR team to analyze and maintain proper employee attendance.
Oftentimes, employees may clock in for the workday and rush to leave without clocking out for the day. They may not even clock in after taking a break. Such discrepancies can cause a loss in productivity. An efficient attendance management system can alert the managers or authorities of such instances and pave the way for appropriate action.
The self-service feature is slowly being adopted by a lot of companies around the globe. Employees no longer need to stand at the office doorway to clock in for work. They can do the same at the comfort of their desks (even during remote work) with the help of an app or a browser. Employees can see their work schedules and make corrections without the need for a manager to overlook the situation.
With the help of advanced analytics, employers no longer need to single-handedly go over every employee’s attendance records to observe any patterns. If some employees are working over-time or are not putting in enough hours, advanced analytics will highlight those patterns for you so that immediate action can be taken.
Companies today are opting for advanced attendance management systems for a variety of reasons –
When you invest in an ideal attendance management system, you can be assured of maintaining compliance within your workforce. Here are some of the biggest advantages of having an ideal attendance management system –
Automated attendance management systems eliminate the need to check and cross-check all attendance records multiple times. Everyone is prone to make errors, but a fully automated system helps you avoid even the smallest lapses.
Your business may be losing out on money simply because of a workforce that is left unmonitored. Habits like buddy punching, inaccurate time reporting, time abuse, overpayment, and absenteeism can be carefully monitored and rectified with the help of the right systems.
With just a few clicks, an advanced attendance management software can help you attain monthly reports, summarized data, and graphical views of all the employee attendance patterns. Utilizing this data, you can make plenty of changes to your attendance management program and incorporate more transparency within the organization. You can make all the necessary changes to improve workplace policies, office culture, leave management, and so on.
Overall, your company will stand to do better because attendance control helps you enforce a workplace culture that thrives on productivity. It helps you achieve your organizational goals with fewer hassles along the way.
Today, organizations are focused on maintaining a balance between employee welfare and organizational productivity. An ideal attendance management system can go a long way in helping you get tailor-made reports that can make you understand your organization with much more clarity. In the long run, you will be benefitted from better outputs, improved cost control, lowered data redundancy, and better value for all of your employees’ time.
With the help of talenx.io’s data-driven approach, you can create an optimal workforce that suits all of your organizational needs.