WHAT IS A HRIS?
HRIS stands for human resource information system or otherwise known as human resource management system (HRMS), which is essentially the intertwining of human resources and information technology through human resource (HR) software.
From small to big businesses, HRIS handles activities such as accounting, management, and payroll. HRIS handles tasks efficiently and in a quality manner that surpasses manual efforts, thus making it an effective component of an organisation’s HR functionality.
WHAT CAN A HRIS DO?
There’s a lot a HRIS can do, from organising and managing people-related data including:
- Employee demographic data (date of birth, gender, contact information, etc)
- Employee job information (designation, department, compensation package, etc)
- Employee benefits inclusion
- Employee time-off and leave requisitions
TalenX offers a unique Rank Fit List that will help you hire the employee you need. It stores all the data of your candidates and helps categorise them to bite-sized chunks and allows you to view them by rank according to the skills and talents, based on your “wish list”.
With these useful data stored and tracked in one specific place, it can create many meaningful resources to assess, improve, and innovate. For instance, you can create meaningful reports to identify market trends or study the common patterns and make more informed business decisions.
WHAT ARE THE BENEFITS OF USING HRIS?
Get Organized: Data can be collected, tracked, updated and searched in an organized manner. With HRIS, you’ll never have to comb through filing cabinets or search through different versions of spreadsheets ever again. Your data categorised. Your life sorted.
Be Economic: The presence of HRIS means fewer operational tasks for HR, which also means more time to work on strategic HR initiatives that improve business outcomes. Your team can focus on plans for retention, employee orientation, and human capital management.
Enhance Employee Relations: According to the researcher, John Plaskoff, the employee experience is the HR equivalent of customer experience. An effective HRIS will allow employees to access company benefits, time-off requests, company updates, and make use of company resources effectively that leads to a wholesome employee experience. Remember that, happy employees make happy employers.
Timesaving: The hiring process can be arduous sometimes as it goes through many parties. A good HRIS will simplify your task by giving you the tools to compare candidates’ strengths and give you a full picture of a candidate’s skills and behaviors, like TalenX can.
WHEN SHOULD I GET A HRIS FOR MY COMPANY?
There will come a time when business becomes impractical (perhaps even a compliance issue) to track all your employees’ information in spreadsheets. Typically, we recommend that organisations with 25 employees or more get a HRIS as it becomes more challenging in gathering, updating, and tracking data for each employee.
When a business scales, employees would have more tasks, meetings, and KPIs to deal with and would compromise on team building, which is essential in team performance and collaboration. Having a HRIS frees the HR department from administrative tasks and helps them focus on more interactive aspects for employees.
Although the recommended headcount is 25, it would highly depend on your organisational goals. Some companies may have under 25 employees but whose management invests in HR capabilities for the workplace or some CEOs would prefer their HR manager focusing more on strategic goals instead of operational goals.
WHAT TO KEEP IN MIND WHEN USING HRIS?
Here are some tips to help you pick a good HRIS:
Take time to understand all its features and the respective updates. As a good HRIS would have cost you a fair bit and so, use it to the best of its ability.
It’s never easy getting used to new things. However, your employees will play an important role in implementing a successful system. Keep in mind that it is essential to give employees the freedom to view their respective statuses at their convenience.
Your HRIS vendor should be your best friend. Treat them as your partner in your business. It’s important to build trust and loyalty with them so they can service you better and help you make the most out of your HRIS.
A HRIS provider should update and improve their software and services regularly. More than that, keep yourself updated with the latest trends in HRIS and the newest features in the market.
TALENX AS A HRIS
TalenX features a host of functions that will cater to your employees. Our software analyses hundreds of thousands of candidate’s personality profiles. Our scientific inventories are designed to meet the highest standards, ensuring that our clients make the best hiring decisions.
The TalenX Personality Inventory has allowed us to make streamline options. It’s a meaningful mission for us to embark on as we work towards helping businesses automate their hiring process.
Get a free trial of the TalenX Personality Inventory for your business and experience a result-driven HRIS.
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